Fully integrates
into the Contractor III Plus Accounts Payable System. (See Accounts Payable
Brochure)
All Major Check
Suppliers sell low cost Eylar check forms.
If you have
custom check requirements Eylar will adapt to your needs. Ability to enter
or search for subcontractor by name or number. Automatic entry
of new subcontractors at time of invoice entry.
Allows changes to
subcontractors' information as you enter invoices.
Easily handles
multiple checking accounts. Supports prepaid
invoices (handwritten checks) easily. Supports up to
9,999 vendors and/or subcontractors. Retains payment
history details on line; including invoice description, purchase order number,
invoice number and-costing information for as long as needed. Each
subcontractor history can be printed or reviewed on-screen. Reports include
instant 1099s at the end of the year, and a monthly Accounts Payable trial
balance.
Includes a full
Change Order System with document tracking to subcontractors and
owner/architect. Change Order
System tracks costs as well as delay times due to changes. Differences
between original and current budgets are fully auditable including internal
changes.
Change orders can
apply to any cost code type, whether material, labor, subcontract, equipment, or
general. Most Job Cost
Analysis reports can print details of each change order that affects its budget. Insures against
overpayment or payment to the wrong subcontractor.The CONTRACTOR III PLUS Subcontract Management System is a thoroughly integrated system involving primarily Accounts Payable and job Costing. It includes an all new Change Order Management Module and subtle changes in Purchase Order as well.
Invoices and payments entered in Accounts Payable are automatically recorded in General Ledger and Job Costing. The Contract/Subcontract Management module handles all the complexities of subcontracts, retainage, backcharges and change orders.
With Contractor III Plus, the Subcontract Management system is separate and specifically adapted to the needs of construction sub-contract and contract management. Using Contractor III Plus as a "notice-to-proceed" on various aspects of a subcontract, purchase orders can be used to authorize portions of a subcontract. Many other packages claim to have subcontract management modules, but simply alter an existing purchase order module to limit the payment to subcontractors.
When a job is created through Job Costing each subcontract is assigned a cost code. A "Vendor" may be assigned at that time, or as late as the arrival of the first subcontract billing. Once the first payment is applied to that subcontract cost code, the vendor may not be changed as the system has, in effect, created a file to retain official subcontract documentation (contract information, payment information, and change order information).
Entry is quick and efficient. New subcontractors may be entered as progress billings are entered or in a separate Subcontractor Entry program. if the subcontractor is already in the system, the operator may specify his subcontractor number; or, if his number is unknown, the first characters of his name and the computer will find his subcontractor information. Then the remaining progress billing information is entered. Prepaid progress billings are entered at this time, and will automatically show throughout the system, including in the Check Register.
Other trade (non-subcontract) invoices may be charged to this cost code without affecting this official subcontract file (usually other vendor invoices imply backcharges). While trade-style invoices from the same vendor imply that the vendor also maintains a non-subcontract relation- ship for part of the subcontract cost (i.e. plumbing subcontractor also sells non-subcontracted plumbing supplies).
As the job progresses, payments and retainage are handled through special entry programs in Accounts Payable. The entry of subcontract billings is a simple process. if your personnel are maintaining up-to-date Job Cost field reports, the correct amounts at billing time are automatically inserted in the invoice. Of course, you may change or enter the figures yourself.
Subcontractor payment requests may be entered as dollars, percent complete, or units in place (with the other two calculated automatically). Alternatively, you may enter the additional billing amount or percent of the latest billing only.
During entry, the system notifies the operator ot expired worker's compensation certificates.
Once a batch of progress billings has been entered, the batch may be listed for easy verification of entries. This listing will point out potential subcontract overpay- ments. Check the listing for errors and make any necessary corrections. When the computer is told to officially post the batch, all associated transactions will be made to the General Ledger, Job Costing, and Subcontract History files.
After you have entered subcontract payment requests (or at any time), you may review the status of each subcontract (Or all subcontracts on a single job). You may review this information on screen or in report form.
You may select any payment individually or using semi-automated selection (say by job) just as you can for any Accounts Payable payment selection method. After selection, the computer will generate checks on either a standard check or a custom designed check layout.
A change order may be entered whenever the original budget for any cost code or for the entire contract price changes. Change orders come in the following four classes: internal (this logs internal changes to the "original budget"), pending, approved, and rejected.
When a change order is entered, its number, description, requested delay, contract price changes, and cost changes to each cost category (including subcontracts) are catalogued. This information is then available on various reports including detailed Job Cost reports. Further, as documents are sent to and/or received from the architect/owner or any subcontractor, that information may be recorded as well.
You can request specific information by submitting information about your business needs. We will then be able to address your software requirements more accurately. Submit Information Here;