Purchases for
jobs automatically tally on each job cost report's "committed job cost"
field
Insures payment
terms including promised discounts.
Purchase order
information is maintained "on-line" rather than batch mode.
List purchase
orders by job, by supplier, or by due date.
Insures no
overpayment or double invoicing.
The Purchase
Order system produces excellent expediting reports.
As many as 9
vendors' price lists may be kept for each item in the Inventory File.
Inventory file
information looked up during P/0 entry includes item description, item unit
name, and price.
Includes ship-to
address.
Specify earliest
acceptable delivery date for each ordered item.
Specify deadline
date for each ordered item.
You can note the
date your purchase order is accepted by the vendor.
Enter up to 900
line items per purchase order.
Purchase orders
can include descriptive text.
Received goods
may be recorded using a separate receiving screen, or receiving information can
be entered during invoice entry.
Purchase orders
can be printed on standard forms, blank paper, or customized forms. Hand-issued
purchase orders are also supported.
The CONTRACTOR III PLUS Purchase Order system exhibits depth suitable for any company from the smallest to the largest. Committed costs are immediately shown on job cost reports. For larger operations, an integrated receiving module can further streamline operations.
Purchase orders are entered into the computer including bill-to and ship-to addresses. Each line item on the purchase order specifies an item number. The item is then looked up in an item price file where up to nine suppliers' price lists for each item can be maintained. The item description and purchase unit name (i.e. lbs., boxes, each, etc.) are also supplied from the item price file. If the item is not found in the item price file, the information can be entered directly from the vendor's quote. Vendors' price books are entered in a separate screen.
You may then specify the quantity to be ordered, at which time the computer will extend the line item price. For each line item you may also specify the earliest delivery date, deadline delivery date, job and cost code to which the purchase order applies, and the taxable/non-taxable status. Each purchase order can consist of multiple pages and include hundreds of line items.
Committed cost information in Job Costing will reflect the commitments made as each purchase order is entered.
Once the purchase order has been entered, you may request a listing of purchase orders. if any changes are needed, you may correct the purchase orders at this time. The computer will then print purchase orders to be sent to the suppliers.
When the supplier returns the acceptcd purchase order, you may note that fact and the date in the purchase order file.
While promoting prompt delivery of items that are on order, the expeditor may call for a variety of reports to aid his efforts. For example, he may list all purchase orders outstanding for a specific vendor so they can be discussed in a single call. The job supervisor may request a list of outstanding purchase orders due within a certain time frame to help him schedule his work. Each line item allows current expected delivery dates to be updated by the expeditor.
Although receiving is included with the Purchase Order system, the use of this module is optional. Receiving allows packing slips from shipments to be recorded against purchase order line items.
The Subcontract Management system handles all of the needs usually associated with purchase order systems; however, with CONTRACTOR III PLUS, the purchase orders can be used with subcontracts to release portions of the work on a subcontract to begin.
You can request specific information by submitting information about your business needs. We will then be able to address your software requirements more accurately. Submit Information Here;