With almost no
limitation, all cost detail, including detail from time sheets or invoices, is
retained on each job activity. This allows you to review and audit detail costs
for the full duration of the job. Cost activities
may be represented by standard AIA or CSI cost codes or you may customize the
dictionary of codes as you like with up to six digits. The reporting
system employs the most useful way of getting key information. You may review
either detailed or summary information using a number of parameters. Each job activity
may also be assigned an additional category called a grouping code. This means
that you may review costs not only by cost code, but in other meaningful ways
such as by structure, wing, floor, funding phase, etc.
Besides dollar
amounts, the system tracks quantities of material used-to-date versus budget.
Provides a
financial status (bonding) report that is very useful when bonding is required.
The subcontract
management system provides for change order tracking, back charges and
retention.
Uses available
costs and field report information to project costs at completion and over/under
runs based on current work rates.
The system can
prevent subcontractor over-payments or duplicate payments.
Job costing
cannot be out of balance with the general ledger because of innovative design.
Job Cost reports
are designed to meet the needs of differing staff functions such as field
supervisors, accountants and management.
Special
considerations have been made for contractors requiring daily reporting.
Over 500 options
allow you to tailor the system during installation to meet your exacting needs.
Information may
be transferred to other popular database and spreadsheet programs (i.e. Lotus I
23Tm, Dbase II or III) and A-Systems' own report writer.
Job Costing is the heart of the Contractor III Plus system. Costs, billings, and budgetary information are automatically transferred from other modules in the system such as Accounts Payable, Payroll, Purchase Order, Estimating, and Equipment Usage.
This package also works hand in hand with the Contractor III Plus Subcontract Management module which handles the complexity of change orders, retainage and backcharges.
During installation Contractor III Plus allows you to select the number of digits that will be in your job Identification number. You may have from one to five digits in this number. Either the leading or trailing digit may be alphabetic.
During installation, you should specify the length of the cost codes that you intend to use. Cost codes in Contractor III Plus consist of three parts. The code number portion of the cost code consists of one lo six digits, the rightmost four of which may be alphabetic. The cost code type further clarifies the the code number. Suppose the code number 03000 represents Concrete. Addin the letter "L" (as in 030001-) indicates Labor performed installing the concrete. The grouping characters may be used to specify a sub-job or portions of the job such as building numbers, floor numbers, etc.
The next installation step requires the contractor to establish a dictionary of codes that he intends to use on all future projects. This list may be added to, changed, or deleted at any later time.
When a contractor gets a new job, he is required to convert his estimate into a Job Budget of planned expenses and enter the budget into the computer. Alternatively, budgets may be transferred directly from Estimating if the contractor has installed the Estimating package or budgets may be created by duplicating an existing job or standard plan. in addition to budgeting dollar amounts, you may also budget material quantities and/or labor hours. Contractor III Plus maintains a complete data base of information about each job. Information includes the job supervisor, job site phone and mailing address, financing information, square footages, architect information, billin and accounts receivable information, government contractinformation (Davis- Bacon wage rates, EEOC, Contracting officer, Region, etc.), and much much more.
The Change Order Management system records the full description of the change order and the change in contract price as well as the details of expected changes in budgeted cost on each cost code. Each change order is also marked as internal, tentative, approved, or disapproved. The system also allows document tracking to the owner/architect and subcontractors.
Throughout the life of the job, Contractor III Plus Job Costing tracks costs automatically from other modules and projects the cost at completion by phase or cost code with all variations. In addition, the operator mav enter the job's completion status using a completed field inspection report. This timely, accurate information can enhance the computer's ability to make projections based on what has really happened at the job site.
The forte of the Contractor III Plus svstem is the wide variety of job costing reports. The standard reporting features include the availability of detailed or summarv information on screen or on paper. You may select manv options to modify reports with a single keystroke instead of requiring a report writer. Job Cost Analvsis Reports can list, in detail, change orders that affect each cost code.
You can request specific information by submitting information about your business needs. We will then be able to address your software requirements more accurately. Submit Information Here;